Committees, Offices, and Organizations


College of Arts and Letters

Office of the Dean

The faculty resources page of the Arts and Letters Dean’s Office website includes a great deal of useful information about the organization and functioning of the College, including descriptions of the responsibilities of each of the Dean’s Office personnel (Dean, Associate Deans, and Directors), organizational direct reports charts (NB: the Dean’s direct reports chart shows all current department chairs), lists of College faculty serving in administrative positions, and committee rosters and reports. Here you can find the voluminous (and ever-expanding) Arts and Letters Reference Guide for Chairpersons and Faculty, which spells out College policies and procedures on matters ranging from college governance to the College’s leave policy to salary appeals to undergraduate advising; the leave policy is also included as a separate pdf document on the faculty resources webpage for easy access. On all matters related to faculty affairs and professional development, including faculty research leaves and maternity teaching releases, Associate Dean Margaret Meserve is the point of contact.

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University-Wide

Office of the Provost

Vice President and Associate Provost Maura Ryan is responsible for leading and managing the Provost’s Office’s involvement in the faculty recruitment and hiring process, tenure and promotions procedures, mentoring programs for faculty, and the creation and administration of new programs to help prepare faculty leaders to carry out administrative tasks. The Provost’s Office website includes important documentation, including information about the PAC (Provost’s Advisory Committee), the deliberative body made up of department chairs, deans, top administrators, and full professors that advises the Provost on all renewal, tenure, and promotion cases, and the PAC’s current membership; administrative forms, policies, and guidelines; an archive of the Provost’s correspondence with the faculty dating back to 2005; information and records regarding current and past Provost’s Office initiatives; minutes of the Academic Council, the Faculty Handbook, and department’s CAP (Committee on Appointments and Promotions) document—i.e., the document that governs the operations and articulates the procedures, standards, and expectations of each department with respect to hiring, third-year renewal, tenure, and promotion.

Office of Institutional Equity

The mission of the Office of Institutional Equity is to ensure that the University of Notre Dame does not discriminate on the basis of race, color, national or ethnic origin, sex, disability, veteran status, or age in the administration of any of its educational programs, admissions policies, scholarship and loan programs, athletic and other school-administered programs or in employment. The office supports the University’s efforts to comply with both the letter and spirit of laws regarding equal opportunity and affirmative action and strives to develop a diverse community by welcoming and recruiting others who bring a multitude of talents and backgrounds to the University. Services offered include training, information, consultation, and resources for the Notre Dame community with regard to diversity, harassment and discrimination prevention, affirmative action, title IX, and equal opportunity matters; a mechanism for addressing complaints of harassment and discrimination; and oversight of and support for the University’s compliance efforts in the areas of equal opportunity and affirmative action.

Office of Human Resources WorkLife Unit

The WorkLife Unit within the Office of Human Resources promotes a healthy university community for Notre Dame faculty, administrators, and staff through campus and community partnerships by encouraging healthy lifestyles, supporting a positive work environment, providing resources for assistance, and promoting a balance between home and work responsibilities. Visit the WorkLife website for comprehensive information on the communities surrounding the university, campus services and other resources for personal health and well-being, lactation rooms on campus, and a link to the LifeWorks Employee Assistance Program, which offers free counseling and referrals to community resources and professionals on a wide range of issues such as childcare, eldercare, depression, addiction and recovery, midlife issues, and financial and legal concerns. The LifeWorks user ID is “notredame”; the password is “gond” (login here). The Office of Human Resources also maintains a telephone hotline (“AskHR”) staffed by knowledgeable personnel who can answer many questions about benefits, leaves, etc. or direct you to the appropriate person or office; the number is 574/631-5900.

Dual Career Assistance Program

This program is offered through the Office of the Provost and Human Resources. The program was originally designed to assist the spouses of newly recruited or recently hired full-time faculty but has been expanded to serve continuing faculty as well. The program’s mission is to help identify potential employment opportunities for spouses in the area or at the University of Notre Dame. An administrator in the Office of the Provost, a vice president, dean, or department chair must make the referral for services. Those spouses not eligible for all services may still be able to secure information about local employers and community network partners. The Dual Career Assistance Program may assist in the employment of faculty spouses in two ways: (1) Assistance in the development of a new position within the university when discussion of this possibility is initiated by a dean or department chair and the initiating party is committed to providing a significant portion of the funding. Additional temporary funding for new positions can be requested from the Office of the Provost, in the case of faculty spouses, or the Office of the Executive Vice President, in the case of administrative staff spouses. A commitment to shared funding for a period of up to three years is expected. (2) Networking within the local community. The Dual Career Assistance Program maintains relationships with key community and business leaders in order to build strong relationships for networking. Spouses may be referred to these network partners as potential employment opportunities are identified. Every effort will be made to continue to enhance the network in order to include a diverse group of employers from various business disciplines, but referrals are not limited to network partners. The Dual Career Assistance Program is located in the Office of Human Resources at 100 Grace Hall, telephone 574/631-1858; contact Dorothy Mincy

Visa Services

The university provides assistance with a variety of visa services and situations, including J-1 temporary visas (up to five years), H-1B temporary visas (up to six years), and permanent residency petitions (Green Card applications). These services are handled by the university’s Office of General Counsel; the contact person on immigration-related matters is Assistant Vice President and Counsel Deborah Gabaree.

University Committee on Women Faculty and Students

This committee is constituted in accordance with the university’s Academic Articles, article IV (“Organization of the Faculty”), section 3(l). The committee consists of 17 elected (13) and appointed (4) representatives from the faculty and students of the university. The committee considers policies, practices, and the general environment at the University as they relate to women faculty and students. The committee serves in an advisory capacity, reporting to the President through the Provost. Minutes of committee meetings are published in the Notre Dame Report. In spring 2008 the committee submitted separate reports to the President John Jenkins and the Provost Tom Burish entitled Enhancing the Recruitment and Retension of Female Faculty: A Comprehensive Report; both the reports and the official response to them can be found here.

Gender Relations Center

The Gender Relations Center educates students on the social construction of gender and encourages them to explore issues relating to equality, personal identity, and healthy relationships. Committed to fostering the spiritual, emotional and intellectual development of all students, the Center offers workshops, training, resources, and support to help students address concerns ranging from dating and sexual assault to sexism and homophobia in a safe, non-judgmental environment.

WATCH

WATCH (an acronym whose original meaning has now been forgotten!) is an independent, voluntary organization of Notre Dame women faculty that was created to inform, mentor, and support women faculty at the university. The collective organizes occasional pot-luck socials and also maintains a listserv which women faculty across the university use to to solicit and share recommendations for housekeepers and auto mechanics, to discuss issues of concern, and generally to network professionally. To have your name added to the listserv contact Ava Preacher, Associate Director of Undergraduate Studies.

Notre Dame Committee for Women

The purpose of the Notre Dame Committee for Women is to be a visible and effective advocate to improve opportunities for, and support the needs of, women employed by the University of Notre Dame. The committee is composed primarily of members of the university staff and organizes occasional activities and visiting speakers.

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